1. PREREQUISITES FOR DHIS
  1. Provincial DHIS Coordinator positioned
  2. DHIS procedures manual available at the provincial DHIS (M&E) Cell
  3. DHIS tools available; two months’ stock at health facilities, six-months’ stock at district level and 12-months’ stock at provincial level
  4. Functional computer with internet access available at district and provincial DHIS (M&E) Cells
  5. DHIS Coordinator to maintain list of DHIS master trainers in the districts
2. HEALTH FACILITY LEVEL
  1. MS/HF In-charge to ensure that duty is assigned to qualified and trained staff (medics/paramedics only) at all data collection points
  2. Focal person to conduct daily supervision to ensure correct data recording at all data collection points
  3. Focal person to ensure preparation of daily summary at all data collection points
  4. MS/In-charge to conduct supervision of data collection points at least on weekly basis
  5. Focal person to compile data by the second of every month
  6. MS/In-charge to conduct monthly DHIS review meeting on fourth of every month
  7. DHIS focal person to finalize the facility monthly report and submit to MS/In-charge by fifth of every month
  8. MS/In-charge to conduct quality assessment using LQAS technique before submission of report
  9. MS/In-charge to sign and arrange submission of monthly DHIS report to the District M&E cell by the fifth of every month
3. DISTRICT DHIS (M&E) CELL
  1. Maintain log book for recording timeliness of reports
  2. DHIS Coordinator to conduct desk review and generate feedback for reporting facilities
  3. Computer operator/s of DHIS (M&E) Cell to complete entry of all DHIS reports into online DHIS software by the 15th of every month
  4. DHIS Coordinator to conduct quality assessment using LQAS technique before submission of report
  5. DHO to convene monthly DHIS performance review meeting with MS/In-charge and representatives of vertical programs to discuss data quality and related issues
  6. DHIS (M&E) Cell to make corrections till the 18th of every month (if required)
  7. DHIS Coordinator to finalize and submit cumulative District DHIS report to DHO
4. PROVINCIAL DHIS (M&E)CELL
  1. Consolidate district reports into provincial DHIS report.
  2. Provide feedback to districts by the 25th of every month.
  3. Prepare and disseminate quarterly DHIS performance report.
  4. Provincial DHIS Coordinator to conduct HF visits for data quality assessment using LQAS assessment tool.
ACRONYMS
DHIS
DISTRICT HEALTH INFORMATION SYSTEM
DHO
DISTRICT HEALTH OFFICER
HF
HEALTH FACILITY
LQAS
LOT QUALITY ASSURANCE SURVEY
M&E
MONITORING AND EVALUATION
MS
MEDICAL SUPERINTENDENT
PPHI
PEOPLE’S PRIMARY HEALTHCARE INITIATIVE
FACILITY IN-CHARGE FACILITY AND OUTREACHSTAFF MONTHLY DATA COLLECTIONAT FACILITY BY 2nd OF EVERY MONTH MONTHLY FACILITY REVIEWMEETING BY 4TH OF EVERYMONTH CHECKING DATA TIMELINESS ACCURACY COMPLETENESS MONTHLY REPORT SENT BEFORE 5TH OF EVERY MONTH MONTHLY REPORT RECEIVEDAT DISTRICT BY 5TH OF EVERYMONTH COMPLETE DATA ENTRY BY 15TH OF EVERY MONTH MAKE CORRECTION BY 18TH OF EVERY MONTH ACCURACY CHECK INBUILT DATA PROCESSING FEEDBACK REPORT: LEVEL OF COMPLETENESS LEVEL OF TIMELINESS LEVEL OF DATA ACCURACY CALCULATION OF INDICATORS COMPARISONS AMONG FACILITIES COMPARISONS AGAINST DISTRICT DISTRICT MANAGERS—DHOAND FOCAL PERSONS OFPROGRAMSCONDUCT DHIS RELATEDSUPERVISION IN-CHARGE M&E CELL TO: CHECK DATA QUALITY AT DISTRICT PREPARE FEEDBACK REPORT CONDUCT SUPERVISION SKILLS TRAINING FOR CHECKING DATA QUALITY: COMPLETENESS TIMELINESS ACCURACY PROVINCIAL M&E CELL TO: REVIEW DHIS DATA CONSOLIDATE DHIS REPORT SEND FEEDBACK TO DISTRICTS BY 25TH OF EVERY MONTH