1. PREREQUISITES FOR DHIS
- District DHIS Coordinator positioned
- DHO/DM PPHI to ensure orientation of MS/HF Incharge and focal persons on understanding of DHIS tools and monthly report compilation
- DHIS procedures manual available at HF and the District DHIS (M&E) Cell
- DHIS tools’ stock available at HF for two-months and at District for six-months
- Functional computer with internet access available at District DHIS (M&E) Cell
- DHO to maintain list of DHIS master trainers in the district, and assign orientation of staff on DHIS tools and monthly report compilation, on a regular basis
2. HEALTH FACILITY LEVEL
- MS/HF In-charge to ensure that duty is assigned to qualified and trained staff (medics/paramedics only) at all data recording locations
- Focal person to conduct daily supervision to ensure correct data recording at all data collection points
- Focal person to ensure preparation of daily abstract at all data collection points
- MS/In-charge to conduct at least weekly supervision at data collection points
- Focal person to compile data by the second day of every month
- MS/In-charge to conduct monthly DHIS review meeting on fourth day of every month
- DHIS focal person to finalize the facility monthly report and submit to MS/In-charge by fifth day of every month
- MS/In-charge to conduct quality assessment using LQAS technique before submission of report
- MS/In-charge to sign and arrange submission of monthly DHIS report to the District DHIS (M&E) Cell by the fifth day of every month
3. DISTRICT DHIS (M&E) CELL
- Maintain log book for recording timeliness of reports
- DHIS Coordinator to conduct desk review and generate feedback for reporting facilities
- Computer operator/s of DHIS (M&E) Cell to complete entry of all DHIS reports into online DHIS software by the 15th day of every month
- DHIS Coordinator to conduct quality assessment using LQAS technique before submission of report
- DHO to convene monthly DHIS performance review meeting with MS/In-charges and representatives of vertical programs to discuss data quality and related issues
- DHIS (M&E) Cell to make corrections till the eighteenth day of every month (if required)
- DHIS Coordinator to finalize and submit cumulative District DHIS report to DHO
ACRONYMS
DHIS
DISTRICT HEALTH & INFORMATION SYSTEM
DHO
DISTRICT HEALTH OFFICER
DM
DISTRICT MANAGER
HF
HEALTH FACILITY
LQAS
LOT QUALITY ASSURANCE SAMPLING
M&E
MONITORING AND EVALUATION
MS
MEDICAL SUPERINTENDENT
PPHI
PEOPLES PRIMARY HEALTHCARE INITIATIVE